Newbridge Events

Privacy Policy

1. Introduction

This privacy policy (Privacy Policy) sets out the ways in which Newbridge Events Ltd registered in the United Kingdom (Company Number 09077272) may use your personal data. We are an event management agency working with a range of clients who are organisers of business to business conferences and exhibitions across multiple sectors and as such data and information is central to the services we provide to those organisations.

In this Privacy Policy:

• ‘we’, ‘us’ or ‘our’ means Newbridge Events Ltd with which you are interacting;

• ‘the site’ means the Newbridge Events Ltd website you are visiting or engaging with;

• ‘you’ and ‘your’ means you, the person engaging with us, we work with or on or using our services or visiting our site; and

• ‘clients’ means organisers of business to business conferences and exhibitions across multiple sectors who we provide services to.

By attending events we work on, using our services, visiting our site or otherwise interacting with us, we will process your personal data in accordance with this Privacy Policy.

 2. How you can contact us

Address:  FAO the Data Protection Manager, Newbridge Events Ltd, 28 Wilton Road, Bexhill-on-Sea, East Sussex TN40 1EZ 

E-mail:  info@newbridgeevents.com

 3. Information that we may collect about you

We collect the following types of personal data:

• Your contact details when you contact us: information that you provide to us when you voluntarily contact us via e-mail, our website, via telephone or face to face.

• Your contact details when we contact you: we may contact you, via professional networking social media platforms (which allow you accept, decline or ignore our invitation). We may collect information that you make publicly available via such platforms, and that you provide to us voluntarily via such platforms.

• How you use our website: we use technology such as cookies (subject to your cookie preferences) when you use our website; We may also collect information about you visiting our website and how you use it. This may include your IP address, geographical location, device information, browser type, referral source, length of visit, operating system, number of page views and similar information; and

• Data related to exercising your rights: if you choose to exercise any of your statutory rights, we will keep a record of this and how we respond.  

4.  How we use information about you

We may use your personal data for the following purposes, depending on the relationship we have with you.

This section explains in detail how and why we use personal data where we have a legitimate interest to do so, provided your rights do not override these interests:

Reason or purpose

• Managing and dealing with enquiries from potential suppliers, suppliers, potential customers, customers and third parties who might wish to work with us.

Reason or purpose

• To seek prospective attendees, who may wish to attend events or exhibitions organised by our clients. We may seek to contact you via professional networking social media platforms for such purpose.

Where required to comply with our legal obligations:

Reason or purpose

• To assist law enforcement agencies and where required by other public authorities.

5.  Programmes run for our clients

Our clients operate exhibitions and events and our business is based on helping those clients make such exhibitions and events successful. We operate a variety of programmes for our clients who operate such exhibitions and events, such as facilitation of VIP and international delegations, hosted buyer programmes and content creation. Accordingly, our clients may collect personal data from you when you attend or register for an event or exhibition. If you require further detail relating to what data is collected and the purposes for which such data may be used, you should contact the relevant event organiser, and review the terms of their privacy notices.    

6. Who we might share your data with

In certain circumstances we may share your personal data with:

• The clients who we provide services to, where necessary for the purposes of your attendance at exhibitions or events, and where we contact you via social edia platforms.

• Any other third parties where necessary to enable us to enforce our legal rights, or to protect the rights, property or safety of our employees or here such disclosure may be permitted or required by law.

7. How we look after your personal data and how long we keep it for

The length of time for which we will retain personal data will depend on the purposes for which it is retained. After we no longer need to retain your personal data, it will be deleted or securely destroyed.

8. Where we store your information

Your personal data is securely stored in an encrypted cloud-based storage facility inside the European Economic Area (EEA). In certain circumstances your personal data may be securely stored in an encrypted cloud-based storage facility outside of the EEA dependent on the service provider’s own storage infrastructure. In such circumstances, we will take all steps possible to ensure that any of your personal data  is adequately protected and stored in accordance with this Privacy Policy, and where necessary, we put in place relevant safeguards to ensure the safe processing of your data.

9. Your rights in relation to your Personal Data

You have the right to:

• Request a copy of the personal data that we keep about you, by making a request in writing to the Data Protection Manager. Our Data Protection Manager’s details are provided on Page 1 of this policy. You can ask us to provide the data in a commonly used, machine readable format, and where we are able to; transmit this data to another organisation.

• The right to object to us processing your personal data where we have a legitimate interest to do so, as listed in section 4, but your rights override ours based on your particular situation (which you will need to explain to us).

• Contact the Data Protection Manager if you are concerned that any of the personal data we hold on you is incorrect, to have that data corrected.

• Contact the Data Protection Manager to ask us to stop processing your data, or withdraw consent where we are relying on consent as the legal basis for any processing of your data.

• Contact the Data Protection Manager to request that we port elements of your data either to you or where relevant to another service provider.

• Contact the Data Protection Manager to request that we delete your personal data.

• To lodge a complaint with the data protection authorities if you believe we have not complied with any applicable data protection law. In the UK, the relevant authority is the Information Commissioners Office, you can find their details at www.ico.org.uk

To exercise any of the above rights, or if you have any questions relating to your rights, please contact us using the details below. We may require evidence of your identity before we are able to complete your request.

10. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Updated privacy policies will be posted on this website or provided to you at your request. This Privacy Policy was last updated in December 2024.